Admin Assistant

Salary up to £50K

Full Time

Mayfair

Investment

The Company & Role

Our client, a leading global investment manager across real estate, private equity and capital investment, is looking for an Admin Assistant to support the Credit team. The successful candidate will be a self-starter and be able to provide strong support, in a professional and effective manner, to the Credit team to ensure the smooth running and efficiency of the department.

Responsibilities

  • Manage calendars in Outlook and schedule internal and external meetings; book conference rooms, order food if required and professionally handle the meet and greet with invitees; ensure particular care and detail when organising international remote meetings with varying time zones;
  • Manage business travel domestic and international for the team. Prepare detailed and accurate itineraries of travel; ensure proactive coordination and tracking of such schedules, which may be subject to change and adjustment;
  • Manage team filing systems; ensure all investment transaction and corporate governance information are accurately maintained;
  • Answer incoming calls and take detailed messages as required;
  • Assist in the preparation of presentational and marketing materials for internal and external stakeholder meetings using Microsoft PowerPoint; printing, binding and distributing materials accordingly;
  • Effectively liaise with and maintain good working relationships with all employees within the global team, ensuring an excellent service led approach and professional representation of the legal team;
  • Manage departmental invoices and expenses in an efficient and timely manner;
  • Order office supplies, make copies, fax or scan documents, send packages;
  • Additional projects and responsibilities as assigned;

 

Experience

 

  • Must have at least 7-10 years of experience as an administrative assistant, preferably in Financial or Professional Services
  • Excellent communication skills – verbal and written
  • Experience working with an iPhone– candidate will be required to respond to business requests after hours and on weekends from time to time
  • Must have comprehensive knowledge of MS Office; including Word, Excel, Outlook and PowerPoint
  • Previous experience using Concur. Experience using other travel, expenses and legal billing systems is ideal.
  • Must be able to maintain the utmost level of discretion and confidentiality
  • Demonstrated ability to respond to unexpected and urgent matters with professionalism and poise
  • Excellent multi-tasking skills and detail orientation and the ability to work without direction
  • The ability to prioritise and demonstrate flexibility

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