Business Assistant

Salary up to £50K

Full Time

London, West London

Family Office, Finance

The Company

Our client is a Family Office who is looking for a Business Assistant to join the team. The role will cover all and any element of operations and admin within the firm to ensure the efficient running of the office through strong processes, operational structure and administrative capabilities.

Responsibilities & Requirements

 

Responsibilities

  • Oversee and proactively shape Partner’s diaries to ensure productivity and protection of time for strategic duties
  • Organise travel arrangements for the Partners and the broader team as required
  • Coordination of quarterly team days, team meetings and social events, training sessions and support the creation of presentations and provision of minutes for the meetings
  • Support with the arrangements and preparation for external events, such as webinars, seminars and conferences
  • Supplier relations, including research, costing, overseeing delivery, contracts and relationship management
  • Overseeing utilities and equipment, for example, phones, IT, office equipment and stationery, preparing research
  • Proactively managing necessary legal and operational business needs, such as insurance, employment contracts, tracking and maintaining sickness records and ensuring regular reviews of crisis, continuity and risk management plans and templates
  • Support with the recruitment and on-boarding of new employees and consultants
  • Maintaining the internal information sharing platforms, and ensuring templates are easily accessible
  • Management of company correspondence
  • Reports and document preparation, overseeing company filing procedures
  • Expenses support and invoice preparation
  • Liaise with IT and suppliers as appropriate, troubleshoot issues and escalate where necessary
  • Implementing and maintaining procedures and office administrative systems to a high level of accuracy
  • Answer incoming calls and direct as required, greeting visitors to the office
  • Maintaining all areas of the office and preparing meeting room for external client meetings

And all other related duties as determined reasonable by the needs of the business.

 

 

Qualities & Experience

  • Several years of experience working in a similar role in a fast-paced environment, ideally within financial services
  • Experience within working in both small and larger companies
  • Adaptability and the ability to be flexible and agile are key to the success in this role with tight deadlines and changing priorities
  • Experience in working with highly confidential information
  • Proactive, highly organised with a methodical approach and the ability to manage a high workload
  • High attention to detail and accuracy
  • Excellent communication skills with a can-do attitude

 

If you have any further questions regarding the role, please do reach out to us at contacts@bower-talent.com

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