EA to CEO & Office Manager

£35k - £46k

Full Time

Victoria

Fintech

The Company

Our client is a fast growing company within the FinTech space. This is an excellent opportunity for anyone looking to work in a fast-paced, friendly and collaborative environment.

 

The ideal candidate will come in with a ‘muck-in’, hands-on approach, and be ready to learn and grow within the company. This position provides a great opportunity to join an ambitious, growing, inter-cultural team, and play a key role in supporting the CEO. The successful candidate will become an integral member of the wider team and manage the head office.

Role & Responsibilities 

 

  • Preparing documentation for the CEO
  • Coordination with CEO’s contacts, developing good relationships over time
  • Main point of contact for the CEO
  • Correspondence and email management
  • Heavy diary management
  • Extensive international and national travel arrangements and itineraries
  • Preparing minutes from meetings, keeping accurate records and following up on actions etc.
  • Organise and coordinate staff events and socials
  • Coordination of recruitment and scheduling interviews for the company
  • Help with on-boarding of new members of staff
  • Ad hoc formatting of presentations and business documents
  • Main point of contact for all office queries/general office support
  • Contributing to wider office culture – working closely with the senior management team by being involved in key initiatives and coming up with lots of new ideas to ensure the office a great place to work
  • Reviewing procedures and implementing new processes where needed
  • Manage and maintain the office with pride being responsible for keeping all areas tidy and risk free
  • Review suppliers on an ongoing basis and source new suppliers when necessary
  • Facilitating internal office moves, managing conflict and facilitating meetings within senior management to reach decisions
  • Main point of contact for any office building work, facilitating any layout, furniture or desk changes, liaising with the building facilities team and contractors
  • Arranging sympathy cards/ gifts for various colleagues and staff throughout the year
  • Arranging all PAT testing / H&S risk assessments / renewing licenses and all tasks related to running the office whilst complying with regulations
  • Facilitating all critical recommendations during H&S audits
  • Provide an efficient administrative service i.e. filing, booking cabs, booking couriers, booking lunches, managing incoming/outgoing post etc.
  • Keeping all documents, files and electronic information in good order

 

Qualities/Skill Set 

 

  • Strong MS Office skills – particularly Outlook
  • Discreet and able to deal with highly confidential information
  • Ability to think quickly and logically when presented with a request at short notice
  • Experience working in a fast pace environment
  • Super organised, proactive, efficient with a strong attention to detail
  • Friendly, sociable and energetic
  • Trustworthy and reliable
  • Articulate and a strong communicator
  • Confident with the ability to build effective relationships throughout the company and externally
  • Previous Corporate and/or Start Up experience

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