Office Manager


Full Time


Corporate Finance

The Company

Our client is a very fast-growing asset management firm based in the City with head quarters in Hong Kong, so it is essential that the right candidate have the skills, mindset and ability to work at a fast pace with a muck in attitude.

Qualities/Skill Set 

  • Strong MS Office skills – particularly Outlook
  • Highly organised and efficient with strong attention to detail
  • Well-presented and pleasant phone manner
  • Discreet and able to deal with highly confidential information
  • Ability to think quickly and logically when presented with a request at short notice
  • Experience working in a high-pressure environment within the Finance industry
  • Experience organising meetings and working as a team with colleagues across different time zones

Job Specification

  • Office management and facilities management
  • Possible additional office space acquisition (liaising with head office)
  • Possible office fit-out of new additional space (liaising with head office and project management of UK fit-out providers)
  • Attending quarterly building management tenant meetings
  • Ordering of office supplies
  • Courier bookings
  • Organising of UK office team dinner/team building
  • UK HR new joiner onboarding
  • UK HR new joiner visa administration and some assistance with relocation
  • Recruitment candidate tracking for UK roles
  • UK interview co-ordination with recruiters and team at head office
  • Holiday/absence tracking
  • UK travel management in line with company budget and approvals process (generally long-haul trips)
  • Monthly expenses for team as required (often in foreign currencies)
  • Liaising with the finance team at head office regarding UK office invoice payments
  • Collating and processing of quarterly research invoices (checking against agreed budget)
  • Meeting and greeting visitors and providing refreshments
  • Making sure the meeting rooms are always presentable
  • Meeting room calendar management
  • Meeting set up and printing of meeting packs for management meetings
  • Answering calls – all members of the team are required to answer any incoming calls to the office if the recipient is unavailable
  • Ad hoc external business meeting co-ordination for senior members of the team and some calendar management
  • Ad hoc formatting of presentations and business documents


Working hours 8am – 6pm, with flexibility to work at busy periods.


If you would like to apply for this role, please click ‘Apply Now’ above or send your CV through to

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