Responsibilities:

• Provide administrative support for senior members of the team
• Schedule internal and external meetings and conference calls, coordinate conference rooms, luncheons, etc.
• Anticipate a full range of needs for client visits and coordinate internally as appropriate
• Provide phone coverage for the entire team as needed
• Answer, screen and route a high volume of time-sensitive phone calls; communicate accurate and detailed messages
• Coordinate external domestic/international travel arrangements, including flight, hotel and ground transportation
• Process travel and entertainment reports and reimbursements
• Serve as the key liaison for the team with internal groups and support areas across the firm
• Maintain, organise and review calendar entries for all managers
• Meeting preparation: producing documents, reports and PowerPoint presentations
• Updating entries in the CRM system

Requirements:

• Four to seven years’ executive/support experience and/or other related experience within the financial services industry
• Ability to perform in a fast-paced environment
• High level of attention to detail
• Ability to effectively work with senior-level individuals throughout the firm
• Excellent organisational skills; detail-oriented
• Strong time management skills; ability to prioritise multiple tasks efficiently
• Resourceful and able to handle multiple and changing priorities
• Proactive in following up on details, anticipating issues, and closing loops on all requests
• Must have excellent phone manner and a strong customer service focus in a time-sensitive environment
• Ability to exercise discretion when managing confidential information
• Must be teamwork oriented and also be able to work independently with minimal guidance
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

If you have any further questions regarding the role, please do reach out to us at contacts@bower-talent.com